Privacy Notice for Cab Accounting Ltd

What is this document and who is it for?

This document is intended to provide you with important information about how we process your personal data. This includes details of what personal data we hold, how we store it, what we do with it, why we hold it and how long we hold it for.

The contents of this document apply to both clients and prospective clients of Cab Accounting Ltd.

The below ‘summary information’ section provides some general summary information about what we do with your personal data. Full details can be found in the table at the end of this notice.

Summary information

In order to provide you with the services detailed in our letter of engagement Cab Accounting Ltd must hold and process personal data. We use this information to; conduct Customer Due Diligence (CDD) checks we are obliged to conduct under law; meet our obligations detailed under our letter of engagement; and, provide you with any additional services we may agree with you to provide.

Data Protection Policy

You should read this privacy notice in connection with Cab Accounting Ltd’s data protection policy. A copy of our data protection policy can be requested at any time from us.

Data controller’s and data protection officer’s details

Data Controller: Cab Accounting Ltd (Incorporated in England under company number: 6778506)

Data Protection Officer: Stuart Page ACPA   

How to contact us with any questions

If you would like to contact us, please use the below methods. Please note that our office closes on weekends and English bank holidays. We normally close the office over the Christmas period, including some normal working days, please contact us for more information. If your contact relates to exercising your rights under data protection legislation it will help us if you make your communication in writing (either post or email).

Email: info@cabaccounting.com

Telephone: 0207 704 8100

Post: 116 Elmore Street, London, N1 3AH 

Your rights

Under data protection legislation you have eight main rights relating to your personal data:

  1. Right to be informed
  2. Right of access
  3. Right to rectification
  4. Right to erasure
  5. Right to restrict processing
  6. Right to data portability
  7. Right to object
  8. Rights related to automated decision making including profiling

 

For more information on your rights and how we uphold your rights, please visit the Information Commissioner’s Office’s website (www.ico.org.uk) and review our data protection policy, which can be accessed from the relevant sections of our website or can be provided on request.

If at any time you would like to exercise one of your rights under data protection legislation, please contact us. We recommend that you consult our data protection policy before contacting us.

If you would like to make a complaint about Cab Accounting Ltd’s handling of personal data and how we have met our obligations under data protection legislation you can contact the Information Commissioner’s Office (www.ico.org.uk). However, we would always encourage you to contact us in the first instance so that we can attempt to resolve your complaint.   

 Personal data we process for members 

Personal Data Lawful Basis for Processing How/Where is the Data Stored? Who has Access? How Long the Data is Stored? Who else is the data transferred to? Is the data transferred to a third country?
Any data you have personally provided to us and data you have consented to have us access as your accountants.

This includes but is not limited to bank statements and payroll information.

We process your information under the GDPR’s lawful basis’ of processing, including but not limited to:

Consent

Contract

Legitimate Interest

We hold your personal data on cloud-based accountancy software provided by Taxfiler, our outlook emails systems, as spreadsheets stored locally on our computers and, in some instances, as physical printouts stored in filing cabinets. Taxfiler’s servers are UK-based and also fall under GDPR guidelines.

All digital information is password protected, and hard copies of your data are held in a locked office.

Your information is accessible by the following:

1. Us at Cab Accounting, in order to prepare your tax accounts

2. Any third-parties that you authorise to access certain specific data

3. Yourself upon request

4. HMRC and AML enforcement agencies

Under HMRC’s Internal Manual: Compliance Handbook, CH14510 and CH14530, we are required to keep your records for a minimum of 6 years. Some of your personal data is transferred automatically under AMLC legislation.

This is a requirement of our agency and non-negotiable.

 

We also transfer some personal information of yours to HMRC on a periodic basis. This is always done with your knowledge and signed consent.

None of your data is given to a third party not named in the previous sections, or to any country outside the EEA, unless done by yourself.